Building Captains

“Yea, verily, verily I say unto you, if all men had been, and were, and ever would be, like unto Moroni, behold, the very powers of hell would have been shaken forever; yea, the devil would never have power over the hearts of the children of men.” Alma 48:17

Building Captains’ Responsibilities

(The Captains may delegate or do these themselves.)

  • Start by inviting past merit badge counselors to help us out again this year.  Then move on to new possible counselors.  Ask adults who have moved in since last year and don’t forget the sisters in RS, YW, and Primary.  They make great counselors too!
  • Wear your uniform and be a helpful, cordial overseer of the activity.  This event usually runs quite smoothly, but be prepared to put out fires and smooth ruffled feathers as needed.
  • Make room assignments for each merit badge based on attendance projections.
  • Get keys and open your building an hour before sessions begin.  It might be good to have access to the library.  Some MB counselors might need a TV, easel, or projection screen.  They should contact you with their requests.  Depending on the number of walk-ins, you might want access to the copier to add more handouts to some sessions.
  • Create, print and put up signs for registration tables, room assignments, schedule, Merits of Scouting Poster, etc.
  • Provide a couple of large boxes near the check in tables (or maybe inside the double doors) for the food drive.  Each scout has been asked to bring four or five cans or boxes of food for each MB he does.  At the end of the day on Saturday, please weigh the contribution and distribute to an appropriate food distribution center.  You may want to pair up within your stake with another building Captain.  Please notify me of the total # of pounds donated so I can share an accurate report with our Stake and BSA leaders.
  • Personally phone MB Counselors who will be teaching in your building at least two weeks ahead and see if they have questions or special needs.
  • Have a table with markers and name tags.  Have Scouts make name tags before coming to the check in table.
  • Provide a drink at lunch time.  I believe McDonald’s will still provide free drink mix, cups, and coolers if you ask.  Scouts will bring their own lunch, but it’s a good idea to have a couple loaves of bread and some PB&J on hand too.  We promise that we’ll provide a drink for the Scouts.  Your choice of what and how.
  • Recruit help to man tables for Check-in/registration – need at least three or four people at different tables.  I’d recommend three for regular check in and one for unregistered/walk-ins/changes.
  • Print MB Session Role sheets (two copies – one for counselors & one for unregistered/walk-ins table.)
  • Have a store of blue cards on hand for those who don’t bring any.
  • Organize an opening ceremony (pledge and prayer, etc.) for Friday and/or Saturday morning.  Post the opening time and location so all will know.  You may just use Scouts or invite dignitaries to participate in your opening.  These might include local community leaders (mayor, town council member, etc.), religious leaders (Stake or Bishopric representatives or leaders from other faiths), or representatives from BSA District or Council.  They can simply be recognized or invited to say a few words.
  •  Since Saturday, November 11th is Veteran’s Day this year, you have an easy option of inviting a Veteran to speak or have a couple of Veterans there to be honored by another dignitary.
  • It’s all optional.  You may have a brief opening with just Scouts doing the prayer and flag ceremony.  You may invite others and have a slightly more elaborate opening.  Or you might choose to have no opening.  You have final say as to how you want the MBC to look in your building.  If you do a significant opening, let me know so we can give journalists an opportunity to cover your event.  We’ve had some great newspaper coverage in the past.  This makes great PR for the Church and for Scouting.
  •  An opening might look like this:
    • Welcome by the BC or a Scout in uniform.
    • Briefly mention housekeeping items (the signs posted on rooms, central map, bathroom locations, etc.)
    • Do a flag ceremony (11-year-old Scouts work well for this since it’s a requirement for their advancement).
    • Have a prayer offered by a Scout or religious leader.
    • Introduce dignitaries and give them a moment to speak.
    • The whole thing should be kept to 10 to 15 minutes.
    • Make sure Scouts are released to get to their MB session on time.
  • This year is our 10th anniversary, so I’ll be checking with The New Era, Scouting, and Boys Life magazines to see if they would be interested in doing an article about our event.
  • The main thing is to make all feel welcome and appreciated.  Have fun with this.